How does the start-up process work? A brief overview is given below:
1. Orientation
In the orientation phase, we get to know you and your organisation(s): the number of divisions, the staff, the collective agreements, company-specific regulations, contact persons, etc.
After this, starting-points are discussed: Would you like to use an integrated personnel / payroll administration system? Do you want to retain the payroll administration within your company or outsource to Arvode? Would you like to use the payment service, which provides the guarantee that the income tax, social insurance premiums and salaries are always paid on time? Would you like to include the pension administration in your total solution? 2. Agreement
All starting-points and preferences relating, for example, to the supply of data to Arvode (input) and data to the client (output) are discussed and established in an agreement. This agreement is then discussed jointly, step by step, so that both parties are clear about their tasks and responsibilities. 3. Information exchange
After both parties have signed the contract, a project manager is appointed. This is a senior payroll administrator, who is responsible for the smooth transfer of the payroll administration and any other services as required, to Arvode. Arvode starts by requesting the required information, such as copies of payslips, pension regulations, journal entries and sector classification. | 
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4. Implementation
The payroll application will specifically be implemented according to the company rules and regulations. Depending on the size of the company, data is either imported electronically or put in manually. The Arvode payroll specialist will then carry out a ‘health-check’, before possibly carrying out a shadow run. In this phase, the personnel information system and the pension application are set up and the staff who are to deal with the system, are trained.
5. Test runs
Shadow runs are performed for at least a month. This tests whether all components have been properly transferred to the Arvode system. The check will be performed by two independent experts. Many employers assume that, concerning cumulation of numbers, the calendar year must be completed with the present supplier. However, we are able to take over the payroll administration at any time during the year. The test runs are our investment in the cooperation.
6. Evaluation
Any discrepancies resulting from the test run are discussed. The journal postings are gone through: Is your old model adequate, or can a better proposal be worked out, with cost centres, cost carriers and export options be of benefit to you. The procedures are then (re)adjusted and improved. 7. Commence regular services
Everything in the system is transferred properly and monthly payroll processing can begin safely and worrie-free! Would you like to talk about the services?
A full service solution for your company |
Getting started with Arvode